A word processor is a software program that helps you organize and format written documents like class papers, reports, a résumé and newsletters.
Please
Although many of the techniques in this assignment apply to all recent versions of Word, we require that you use Office 2004 for Macintosh for this assignment. This probably means you will need to do the assignment in one of the campus Macintosh labs.
All of your work for this assignment should be saved in your home directory on the icogsci1 file server. First, log into a Mac OS X machine in the Macintosh lab (details can be found on the pink handout which is located on the wall in any ACS Mac lab) or click here for a PDF version. You will find a link to your home directory in the Class Resources folder on your desktop. Open the Class Resources folder, and then double-Click the alias which reads "Connect to cg3f home directory on icogsci1" as shown below. This will open a window titled cg3fxx, where xx is your assigned account code for this course. This is your personal space on icogsci1 where you will turn in your homework, and by placing files here you are placing them on a remote server.
What you turn in should be in a folder called hw6 in your icogsci1 home directory Create the hw6 folder by selecting New Folder in the File menu.
SUPER IMPORTANT: the folder must be named exactly hw6, NOT hw6, hw 1, hw6, or any other derivation. To grade assignments, we use automatic scripts, and they will only grade assignments in directories exactly correct names.
If, for some reason, you are not able to access the "Class Resources" folder to get to your home directory on the class file server, please consult this document for alternative strategies.
**Before moving on, make SURE you are using SAFARI (the icon looks like a compass) as your web browser, NOT Internet Explorer for the assignment. Otherwise you may have trouble copying and pasting text from the assignment.
Locate and start MS Word. In the ACS labs, it is in the Applications folder inside another folder called Microsoft Office 2004. Use the Finder application to locate the Applications folder and the Office 2004 folder therein. Hint: you can click on the Finder icon (square smiley face) on the dock at the bottom of the screen, or use the CMD+Tab keys to select the Finder.
Word first opens with the Project Gallery asking you what type of document you would like to create. Make sure that Blank Documents and Word Document are selected and click Open. If Word takes a long time to start up, don't worry. This is typical if it is the first time Word used on a given computer.
When you Copy text (or other object), the copy is put into the clipboard. It stays in the clipboard, even if you quit the application it was copied from. For example, you could copy the selected text from this webpage, quit your web browser, start MS Word, then paste that same text into the empty MS Word document.
If you copy something else before pasting the first, the new copy will replace the old contents of the clipboard. Of course, the clipboard is erased if you restart the computer.We are going to describe a number of editing procedures that will turn the résumé you copied into a normal Word document. Some steps may be very specific (like which text to remove). Or the steps may be more generally described, in which case you may precede in the manner most clear to you. We may provide hints on what to do to help you work more easily (think Find and Replace).
in the Standard
toolbar. This will make the white space characters
like paragraph markers (¶) show up as well as
spaces, which show up as dots (.), and tabs will show up as right
pointing arrows (->).
The white space replacement characters appear
only on the screen,
but not when you print the document.
This will make your work easier, and is
something we always recommend doing when you use Word.
on the Standard toolbar. Once you undo, you can type Cmd+Y or press the Redo button to undo the Undo.To get standard help (Topics, Search), click on Word Help under the Help menu above the toolbar. Alternatively, you can bring up the Office Assistant by selecting Use the Office Assistant under the Help menu.
This assignment will require you to Copy and Paste sections of this assignment document. If you are reading this as a printout, you can find it on the class website. Be sure you are using the Safari web browser to get the best results.
In Word, there are (at least) 5 ways to select the whole (all the text in the) document:
To select smaller portions of text:
Assume you are the publicist working for rising star Ima Actriz, who is desparate to break into the movie industry. She has sent you a rough draft of her résumé and a cover letter and a list of "friends" that she wants you to contact. Your job will be to reformat them and create a bunch of letters that can be mailed out.
Disclaimer: the information listed in the résumé below is intended for a class assignment. The dates, names, and places are fictional; any resemblance to people, places, and business establishments is purely coincidental.
Start of résumé text.
Ima Actriz 602 Burnedout Rd. Heretofore, CA 92084 (716) 534-9868 (Work) -- (716) 534-2989 (Cell) Email: cg3fxx@icogsci1.ucsd.edu Objectives I wish to become a fabulously renown, celebrated, and an adored star in film or TV industry in the shortest amount of time, and with least work as possible. Employment History July 1997 - September 2006 Video coordinator for website www.videoproductionsrus.com April 1996 - July 1997 Production manager for UCSD TV, campus TV station September 1995 - June 1996 Assistant manager for Las Casas restaurant located on the UCSD campus January 1995 - September 1995 DJ for UCSD radio station. Hosted "call in" talk show interviewing UCSD personalities. June 1994 - January 1995 Cashier and Hostess for El Puerco Restaurant in Solana Beach. January 1994 - June 1994 Video duplication and editor for AV services for Mt Hope Community College September 1993 - January 1994 Receptionist and clerk for Theater Department at Mt Hope Community College June 1992 - September 1993 Food service worker for MacDonald's downtown Anytown, CA. Clean up, order taking, night cashier with lockup responsibilities. Education September 1994 - June 1997 UCSD, BA in Theater. Major Theater Production, Minor in Video Production. GPA: 3.32. GPA in major and minor courses: 3.92. September 1993 - June 1994 Freshman year, Mt Hope Community College, GPA: 3.80 Other Acting/Theater Experience June 1994 - September 1994 Mt Hope Community Theater. Wrote and directed "Stars in Her Eyes". October 1994 - November 1994 Mt Hope Community Theater. Played Wilimina Lomex in "Death of a Telemarketing Sales Woman". June 1995 - August 1995 Understudy to lead in "Am I Crazy or What?" La Jolla Playhouse Organizations June 1994 - June 1995 Mt Hope Community Theater Junior Board of Directors.
End of résumé text
Before you go any further, save a copy of your work so far. It is prudent to save your work periodically in case your computer crashes, or you are about to make some sweeping change to your document. If you have a recent "save" you can always get back to that previous (hopefully good) state by exiting Word withoutsaving, and then opening the former version.
Select Save As... in the File menu. Then:
to find your directory.Since this is the first assignment, and probably your first experience with turning an assignment in using a file server, we recommend now verify that your cg3fxx.doc got turned in properly. This will take an extra couple of minutes (because of the log out/log in delays), so it's only a recommendation.
If you wish to verify your Save As, you should now quit (File -> Quit) out of Word. Then log off the computer (Apple menu -> Logout). And then log back in (on the same computer). Open the Class Resources folder, and your cg3fxx home directory, and then your hw6 folder. You should see your cg3fxx.doc document and can simply double click on it to start Word up again, and continue.
If your cg3fxx.doc document is not in your hw6 folder (in the Class Resources folder), then you need to locate it (probably in your Documents folder), and drag it into the hw6 folder. Now you can double click on it (in the hw6 folder) to start Word up again, and continue. You'll need to be careful when you Save As again that you are really saving into the hw6 folder.
With your work properly saved in your hw6 folder, you can stop the assignment at any time (after a Save As point) and log out. Then pick again (on a different computer) by double clicking on the most recently saved document.
Documents typically use a font size of either 10 or 12 points. Typically fonts are rendered such that 72 points coorespond to an inch; the larger the point size, the larger the text. A point size of 12 is a good comfortable size to read; 10 point type is more compact. Point sizes smaller than 10 start to be difficult to read, while sizes larger that 12 start to waste lots of paper.
A common proportional font is Times. In a proportional font every character has its own unique size and width. For instance, the "w" and "m" characters are wide, while the "i" is very thin. In a fixed width or non-proportional font like Courier, every character has the same width. The "w" and the "i" take the same amount of horizontal space! Fixed width fonts are handy for software programs, because it is easy to calculate how the characters will be displayed on the screen. However, fixed width fonts are ugly and harder to read than proportional ones.
Select the entire Word document using one of the methods described earlier.
Change the font to Times, and the point size to 12, using one of:
In the "Objectives" paragraph (the first one) at the top of the document, the first line is too short because there is a ¶ where there shouldn't be. This is a result of the initial Copy and Paste.
on the tool bar.This is probably a good place to save your work so far. Assuming you did a Save As; earlier and your document is called cg3fxx in the hw6 folder on your file server disk, you can just do a Save (in the File menu) or Cmd+S.
Much of the résumé was in a 2 column format. The XHTML version of the résumé created the original table format "by hand" using tabs and spaces. You could try to reproduce that. But it's kind of a pain to line things up, and things get extremely complicated if you have to add more text to the right hand column later because the text won't wrap around and stay in that same column.
Tables, with or without borders, are good way to align text side by side in 2 or more columns. To create the table, we could insert a blank table (in the Table menu), and then Copy and Paste each cell from the old "table" into each cell place in the new table. But that seems like a lot of work because the document is sort of in the right format already.
Word knows how to take certain text formats and convert them automatically into a table (Convert, in the Table menu). We just need to arrange our text so that Word can correctly recognize it as a table.
Word can deal with text where a tab, comma, or paragraph mark is used to delimit (mark) the end of each new cell.
We going to have to do a little preprocessing before we can get Word to convert our table for us.
Suppose we were to replace those multiple leading tabs or spaces that start the indented lines with a single tab, then tell Word to use a tab as the column delimiter, when we do the Table->Convert. Those lines should go into the right hand column (because the text is to the right of the tab delimiter). And much of the hard work of converting to a table will be done.
However, selecting all those leading spaces and replacing them with a tab is still a lot of work. There must be a better way, and there is!
Instead of hand selecting the leading spaces and changing them to a tab manually, we will use Word's Find and Replace dialog to convert them all in one operation!
In the Find What: box, we'll need to describe those multiple tabs or spaces at the beginning of the line.
to view more Find and Replace options.The list that appears has expressions for special characters like ¶ or tab. For instance, the expression ^# will match any digit in your text. The expression that interests us right now is White Space (written as ^w in the "Find What:" dialog).
White space is any character(s) that create space on the page without really printing anything, like a space or tab or even any series of them. The white space expression matches any of these invisible printing type characters, or again, any number of them in succession.
We can use the "^w" expression to match all those leading spaces or tabs. But we need be a bit clever here. If we simply replace every bit of white space (^w) with a tab, that will probably replace each space between words with a tab as well.
We need to limit the scope of the matching. Instead of replacing all white space (^w) by tabs (^t), we will only replace only when we find white space consisting of two or more whitespace characters. This should replace spaces followed by any number of spaces (or spaces followed by tabs, or multiple tabs/spaces).
The selected text should compact itself vertically somewhat and you should see a single arrow (->) at the beginning of those indented lines. The -> is how Word represents a tab, you will recall.
Okay, now let's turn our selected text into a table. The text from the "Employment History" line to the end of the document should still be highlighted.
Observe the results. You might want to click outside the table to unselect it so you can better see what happened. Things aren't quite right.
Look at the "June 1992" row in your table. The row below it starts "downtown" in the right hand cell. That "downtown" really should be part of the June 1992 right hand cell, as well as the next couple of rows. Take a second look if you missed that the first time.
In other words, some of the descriptions in the right hand side of the table have been turned into several rows of cells instead of being multiple rows in in a single cell to the right of the date. The problem is that if you try to add text to any of these lines in the right hand column, the text will wrap around to the next line in that cell rather than into the next line in the cell below.
Undo the table conversion by Edit->Undo (Text to table) or Cmd+Z.
Look at the text again. The lines that start with the dates also have a tab in them. That starts the second column part of that line (row). The lines that start with a tab are really just a continuation of the previous line. If we can manage to join the lines that start with a tab onto the previous line, then when we convert to a table, they should all go into a single table cell; just what we want.
We want to join lines that start with a tab to the previous line. If we look at the Special characters in the Replace dialog again, there doesn't seem to be a character or representation for the beginning or start of a line. However, our lines all end with a ¶ (paragraph marker)!
That suggests that if we replace each ¶ that is followed by a tab with something like a space character we will have joined our "second column" lines together. (Why do we want to replace the ¶ Tab pair with a space?)
With the same text selected (that you've been trying to convert to a table), choose Replace in the Edit menu (Cmd+Shift+H).
The text should compress down again (take less vertical space).
With the text still selected, select Convert->Text to Table... in the Table menu; 2 columns, tab delimited as before.
Notice how the entries in the right hand column now are all in one cell, no matter how long they are. They flow from the end of one line in the cell into a new line in the same cell. Perfect! Now you can add or delete words from one of those cells and the other words and lines will adjust themselves appropriately in that cell.
On the ruler there should be 3 faint boxes. When you hold your mouse over one of them, you should see the cursor change shape to a hollow box, and the text "Move Table Column" will appear. Hold your mouse over the box on in the middle, and you should see a vertical line appear. Click and move the middle box on the ruler to the right until "Other Acting/Theater Experience" just fits on a single line in its cell.
Then click and move the box on the right (and the right edge of the table) until the table is about as wide as the 2 lines of text that are above the table.
Save your file at this point.
In MS Word, you can define a paragraph style. You format a paragraph the way you want: point size, font, bold or not, italic or not, the type of indenting, special tabs, centering and other attributes. Then you save that formatting information as a style and give it a name. That new style can then be applied to other paragraphs that you want to look similar. Using styles is a powerful way to control the look of your document.
Suppose we want to create some headings for the parts of résumé that we want to stand out from the rest of the text. We'll define a category heading, like "Employment History". We'll format it in bold. Then we'll define it as a style called CATEGORY. Finally, we'll apply that style to the other category type headings ("Education", "Objectives", "Other Acting ...", "Organizations").
Now we can more easily manipulate the format for those particular paragraphs (headings). For instance, if we decide to change the format from bold to bold and italic, we simply change the definition of the style and all the paragraphs of that style have their appearance automatically changed accordingly!
Now use that "Employment History" paragraph to define a style
Now that you have define style "CATEGORY", you can apply it to other paragraphs that you want to look similar.
After reviewing your document, you decide that you would really like to have those "headings" be both bold and italic. The way to fix it is to modify your CATEGORY style.
The table looks good, but it's a little cramped vertically. Let's create a new style for the cells in the right hand column to add some vertical space after the end of (the text in) the cell. Let's also indent the first line of those right hand cells to the left a bit for a little visual flare.
Let's do the indenting first.
Move the mouse pointer so it is over the triangles, and wait
for the help "balloon" to appear. Depending on exactly where the mouse
is, you will see: Now let's add some vertical space after the paragraph (cell). With the mouse still in the "Production" cell:
Now let's define a new style called DESCRIPTION for this cell/paragraph that we have created. With the cell still selected,
Now apply the style to all the cells in the right column.
Save your work so far.
While you are working on the résumé document, you may have noticed black borders surrounding the cells of the table. We don't want the borders to appear if we were to print the document.
To remove them:
At this point, you should still see faint gray lines outline the cells. These are known as grid lines, and will not appear if you were to print the document. If you desire, they can be turned off or on using Hide/Show Grid lines in the Table menu.
Let's take a look at how our document if it were printed. Select Print Preview in the Word File menu, or use the Print Preview button on the toolbar--it looks like a page with a magnifying glass on it.
The first page of your work should look about like the sample here.
Now include the cover letter introducing Ima and her résumé.
Start of cover letter text
Date Big Star 1001 Hollywood Blvd Hollywood CA, 92999 Dear Big, I am an immense fan of yours and an aspiring actress as well. I dearly want to become a huge success like you. I have studied theatre and film at the university. I have considerable stage experience, both in university productions and in community theater. I have written and directed my very own play. I have included my resume. When you see it, you'll know, Big, that I'm ready for prime time. I would treasure it if you would use your huge Hollywood influence to find a spot for me. You will not regret it, Big. Thank for your valuable time. I can be reached at (716) 534-9868. Your devoted fan, Ima Actriz
End of cover letter text
We need to make sure that the basic document settings are consistent. Review the Page Setup we had for the résumé,
Word has a feature that updates the current date in your document everytime you open it. That way you don't need to edit the document to bring it up to date each time you use it.
There are 3 paragraphs in the cover letter (after the Dear .... line). The third paragraph is just a single line and probably looks okay. The first and second look kind of bad because there are line breaks (¶s) in them due to our Copy and Paste.
Let's fix that. Let's replace each ¶ with a space. Note we don't want to replace the ¶s with nothing, because that would run the first word of one sentence right up against the period (".") of the previous sentence. We really do want a space in there separating things.
Repeat the process for the second paragraph, and remove its extraneous ¶s, all but the last one.
If you wish, you can save a copy of the cover letter to the hw6 folder in your file server disk, call it something like: cg3fxx-coverletter. We are not going to grade that file, because we are going to Copy and Paste the cover letter in with the résumé. However, you can come back to this point in the assignment by opening cg3fxx-coverletter at any time.
Use Page Preview in the File menu to compare your cover letter to this sample.
Now copy the Cover Letter onto the résumé by:
If you've done these steps correctly, you now have the cover letter followed by the résumé in your cg3fxx document. The cover letter is first, then the résumé. The insertion bar should be right where you first clicked it, to the left of the first line (Ima Actriz) of the résumé.
We have 2 different parts to our document now. One is the cover letter, the second is the résumé. This is frequently the case with documents of any complexity at all.
In a complex document, we might want a new page to start when a different part of the document starts. We might want the page numbers to start over, or the headers or footers for the document to change. If the document was a book manuscript, we might want the new text to start on the right hand page to begin a new chapter.
Word refers to the different parts of a document as sections. Headers and footers are associated with sections, so they can change from section to section. Or a new section can start on a new page.
Let's start a new section for the résumé. With the insertion bar to the left of the first line (Ima Actriz) of the résumé section:
Save As your document and call it cg3fxx-both.
Your document should be about 3 pages long. Any time you have document that is more than 1 page long, you should consider numbering the pages. That way, if the document should get dropped, you (or whomever you gave the paper to) has a chance at getting it back in proper order.
You can put page numbers either in a header that appears in the top margin, or in a footer that appears in the bottom margin. Word will keep track of the page numbers for you; you merely need to indicate where the page number should go.
Often you want all page(s) of a document to have a header or footer, except for the first page(s). That is the case for this particular document; we want to have no header or footer on the coverletter, but we want to have the following header on all pages of the résumé portion, except that we want the page number and not "#". Here is an example of how your header should be formatted:
on the header tool bar.
, and use the dialog to start the
numbering at 1 (i.e., the first page of the résumé should be number 1.)If you wind up with a header on the coverletter, go back into View->Header and Footer. Scroll back up to the coverletter header again, make sure that the Same as Previous box (on the header toolbar) is not checked, and then delete the header information for section 1 (Coverletter).
Bug!: Now we are faced with one of the eccentricies of Word. Although we don't want a header on the cover letter, Word cannot properly handle sections in a Mail Merge (which we will do subsequently) unless each of the sections have a header. To resolve this problem, you must create a "blank header". Follow steps 1-2 above to create a header on the cover letter (first page) as well. Rather than fill in the header with information, add a few spaces (ie. hit the space bar a few times) and close the header. Hopefully this won't be necessary in future versions of Word.
Let's take a look at how our document will look when printed.
You should have 3 pages
In side by side preview mode, your the first two pages should look similar to this example.
When you are done with the Print Preview, click the Close button.
Then save your cg3fxx-both document.
Save your cg3fxx-both as cg3fxx-main, which you will be using to merge with the data document. In case the cg3fxx-main documents gets really mangled, you can come back to your cg3fxx-both version restart from there.
Whew!
Now we have a cover letter and résumé ready to send out. However, the
current cover letter is currently addressed to someone named "Big
Star". What we actually want is to send it to several Hollywood
personalities. We could do that by printing a copy of the letter, then
edit and change the name and address info to the next person that you
want to mail to. But, you guessed it 
, there's a better way.
We are going to create a merge document. A merge document really consists of 2 separate documents: a main document, which will be our cg3fxx-main document, and a data document.
The data document will contain the words/items that need to change from version to version in the main document. In our case, that will be the first name, last name, address, city, state, and zip code of the person we are sending the cover letter and résumé to. The data document is like a little database of the information we want transfered into our main document.
In our main document, we won't actually put the person's first and last names, but a place holder or variable that Word can recognize. When the document is "merged," Word will plug the values from each record (line) of the data document into the corresponding variables in the main document.
To learn more about the merge document process, look up Merging Documents in the topics of Word help.
Examine the list of names and addresses below. There are 6 comma delimited fields on each line (record); the fields correspond to: Lastname, Firstname, Address, City, State, and Zipcode. This exactly the information we want to define in our data document.
That is what we would do if we were starting from scratch. However, we already have our "database" set up. We merely need to turn the data into a format that Word will recognize as a data document: a table with the first row containing the names of fields (again, just like an Excel database).
Start of data document info
Disclaimer:
the information listed below is intended for a class assignment.The
source for the names and address was: Encore's Celebrity Addresses
(http://www.ecis.com/~oakhrst/celeb.html), which is no longer
accessible on the web. The information was edited slightly in order to
put it in a consistent format for the assignment. No claim is made
about the accuracy of the information.
Anderson,Jillian,110-555 Brooks Bank Ave. #10,N. Vancouver,BC,V7J3S5 CANADA Aniston,Jennifer,5750 Wilshire Blvd. #580,Los Angeles,CA,90036-3697 Bacon,Kevin,9830 Wilshire Blvd.,Beverly Hills,CA,90212 Baldwin,William,9200 Sunset Blvd #7110,Los Angeles,CA,90069-3602 Banderas,Antonio,1033 Gayly Ave. Suite 802,Los Angeles,CA,90024-3417 Barrymore,Drew,360 N Martel Ave.,Los Angeles,CA,90036-2516 Basinger,Kim,4833 Don Juan Lane,Woodland Heights,CA,91364-4705 Bleeth,Jasmine,308 N. Sycamoore Ave. #202,Los Angeles,CA,90036-2661 Broderick,Matt,17 Charlton St.,New York,NY,10004 Cage,Nicolas,5647 Tryon,Los Angeles,CA,90068-3646 Chan,Jackie,Waterloo Rd. #145,Kowloon,HONG KONG Crawford,Cindy,132 S. Rodeo Dr #103,Beverly Hills,CA,90212-2403 Cruise,Tom,14755 Ventura Hwy. #1-710,Sherman Oaks,CA,91403-3669 Demornay,Rebecca,760 N. La Cienega Blvd. #200,Los Angeles,CA,90069 Depp,Johnny,8942 Wilshire Blvd,Beverly Hills,CA,90211-1934 Dreyfus,Julia-Louis,9560 Wilshire Blvd. Floor 5,Beverly Hills,CA,90212-2400 Duchovny,David,110-555 Brooks Bank Blvd. #11,No. Vancouver,BC,V7J 355 CANADA Hunt,Helen,9830 Wilshire Blvd.,Beaverly Hills,CA,90212-1825
End of data document info
We need to Copy our data into Word, turn it into a table, and then add a new first row with the field names in it.
Note:
For consistency sake,
Use Save As to save the data document to the hw6 folder on your file server disk. Call the file: cg3fxx-data
Now we need to modify our cover letter. We're going to change the specific name and address information to place holders, variables if you will, that Word will recognize as being special. In this example, we only are adding merge variables to the cover letter. There is nothing that prevents us from adding them to the résumé or other text or letters that followed, if that suited our purpose.
If the field names (lastname, firstname), etc are not showing up in the Insert Merge Field menu, there can be several causes.
If all has gone well, you are ready to actually merge your main and data documents. It's a good idea to save your combined cover letter and résumé document at this point.
If there are problems during the merge process, or problems that occurred during the editing of either the cover letter or résumé, you can fix them in this saved document, cg3fxx-main. Once things are fixed, try merging again.
Now we are ready to combine the data document with the main document to create a new merge document. The merge document will contain one modified copy of the cover letter/résumé document for each record in our data document database. The merge process will replace each variable in the main document with the corresponding field value from the current record in the data document.
In the Merge section of the Data Merge Manager
1. Click to expand the Merge tab
2. Click on the Merge to Document button 
to merge your data into another Word document.
Save your merged document to the hw6 folder on your cg3fxx account. Name the document: cg3fxx-merge
Use Print Preview to check your merged document. Look to make sure that both the cover letter and résumé start on a new page. If they don't, refer back to the assignment instructions on creating document Sections
Another thing to check is that the second, third, etc. cover letters don't have a heading; none of the cover letters should have a heading. If they do, close your cg3fxx-merge document and open (if not already open) your cg3fxx-main document. Read about the bug in the header section of this assignment, then redo the mail merge again.
The first page of your merged document should look like this example when you view it using Print Preview (in the File menu). Our merged document was about 54 (3 * 18) pages long.
If you discover a problem in your merged document, do not try to fix it there. Instead, return to your data document and cg3fxx-main that you saved just before the merge step. Resolve the problem there (in the "main" document); then redo the merge step and save the newest merge as your cg3fxx-merge document.
We are going to look at and grade the merge document, cg3fxx-merge, in the hw6 folder on your file serve disk space.
The other documents you may have saved: cg3fxx and cg3fxx-data, etc, will be examined if there is no cg3fxx-merge document or if we have questions about what you did. So turn those in too (i.e., don't remove them).
| .doc | fields | paragraph style | variable |
| ^t | fixed width | paragraphs | white space |
| ^w | footer | points | ^p |
| clipboard | header | proportional font | |
| cover letter | limit the scope | record | word processor |
| data document | mail merge document | redo | |
| database | main document | sections | |
| delimit | non-proportional font | undo |
©opyright 1995-2004 Mark R. Wallen, Revised 2005 by Erik Murphy-Chutorian
Updated: April 2, 2007 METB
Updated: September 20, 2007 mrw
Updated: January 8, 2008 METB